Ace Tuition

Tutoring Platform

Discover how NerdHeadz developed Ace Tuition, a tutoring platform designed to simplify class management, track student progress, and manage finances.

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The Challenge

AceTuition approached us with a clear goal but a big problem-their current educational management system just wasn’t enough. They needed a solution tailored to their unique needs.

Their main priorities were

Calendar Management

Financial Management

These sound straightforward but brought complications.

They had many painpoints

Xero Integration

Flawless integration was required to sync invoices, credit notes, refunds, and bulk invoices for hundreds of students across semesters.

Bulk Session Creation

Setting up repeat classes for multiple students needed smart logic to stay organized and efficient.

AceTuition’s system had to mirror how they worked, something their existing tools didn’t allow.

Every detail-down to exact Xero alignment-mattered. It was a challenging project with no room for error.

The Idea

AceTuition had a clear vision-a solution built just for them. They wanted a platform that perfectly matched their unique operations.

Their plan included

To simplify financial operations

Sync invoices, payments, and refunds with Xero to run smoothly.

Intuitive UX

A calendar management system that was robust yet simple, and an efficient bulk session creation to save time and stay organized.

The use of advanced tools

AI integration using ChatGPT, and automation tools like make.com and Bubble to cut manual effort and reduce errors.

The Solution

Creating AceTuition’s system required precision, collaboration, and adaptability.

We used Scrum (Agile) methodology to break the project into manageable phases and ensure that every detail aligned with their needs.

Tools We Used

Bubble.io for development
Xero for financial integration
Twilio and SendGrid for seamless communication

Project Stages

Requirement gathering

Design

Development of features like

Registration and Student Profile
Calendar management
Dashboard
Teacher Profile
Financial section

This step-by-step method ensured a system that fit AceTuition’s workflows perfectly.

James Quirk

Director of Marketing, Truckin88

"They consistently surpassed any expectations I had, positioning them as one of, if not the best, in their field."

NerdHeadz delivered high-quality, cohesive content that aligned with the client's brand and goals, resulting in a steady flow of 4-10 leads per month. They met deadlines and fulfilled needs and requests promptly. Their eagerness to go above and beyond to ensure client satisfaction was commendable.