Case study

BusyBee

Substitute Teacher Management Platform

BusyBee is an all-in-one EdTech platform.

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The challenge

What we set out to solve

BusyBee Teachers had a clear goal but faced a tough situation.

But it couldn’t stop there, it had to
- Integrate with a payment platform for smooth transactions.
- Provide payroll reports that are accurate and easy to access.
- Combine all tools into one system to cut down operational stress.
This had to be done on a fixed budget and timeline, making it critical to get every detail right.

The approach

Building the Right Solution

BusyBee Teachers envisioned an EdTech platform to simplify managing substitute teachers and eliminate the chaos of last-minute classroom coverage. It wasn’t just about convenience; they wanted to create a better experience for schools, educators, and students.

A single system that could
Integrate payments to make transactions seamless.
Automate payroll reporting to save time and reduce errors.
Simplify the user experience to keep administrative tasks quick and easy.

More than just a tool, they wanted a partner to help bring this vision to life.

The solution

How we built it

Building BusyBee’s vision took strategy and collaboration.

The development process was split into two key phases to ensure functionality and scalability.

Phase 1: Building the basics

We focused on creating a reliable foundation with features like a user-friendly interface, payment integration for quick transactions, and accurate payroll reporting to reduce errors.

Phase 2: Adding features

Once the basics were stable, we expanded functionality to provide deeper tools for schools and administrators while keeping all systems integrated.

Results

What it delivered

Delivered Phase 1 of the EdTech platform for substitute teacher management on time and within fixed budget
Integrated payment platform for smooth transactions between schools and substitute teachers
Automated payroll reporting provides accurate, accessible records for school administrators
Unified all operational tools into a single system, reducing manual coordination overhead
Platform built for Phase 2 expansion with deeper management tools and scaling capabilities

Our roles